SEMA eNews Vol. 14, No. 36, September 8, 2011

Exhibit-Space Design Notification Forms Due Tomorrow

To minimize issues onsite with Exhibit Display Regulations compliance, exhibitors having 400 sq. ft. or more of exhibit space must submit the Exhibit Space Design Notification by September 9. This application requires each exhibitor to detail the elements of the booth, including the dimensions, such as length, width and height. Included in the online form, available at www.SEMAShow.com, is the capability to attach photos, a rendering or a hand drawing of the booth, or schematics from the booth’s designers, which will simplify the need to detail in writing any specific booth elements. 


Show management will use its best efforts to provide each exhibitor with an e-mail approving or disapproving the booth design within five business days of submitting the Exhibit Space Design Notification. 
All multilevel (double-deck) booths must provide a copy of the architect/engineering drawing that has a stamp of approval from a certified structural engineer at least 60 days before the Show.

Exhibitors must complete the Exhibit Space Design Notification even if they submitted the rendering and information for past Shows. See the Exhibit Display Regulations (pdf) and Exhibitor Rules & Regulations (pdf) for more information for multi-level, covered and enclosed exhibits. 
Exhibits with upper decks, covered or roofed areas exceeding 300 sq. ft. in size require the installation of battery-operated smoke detectors. 
Contact your account executive if you have any further questions.

For assistance, call Jeff Pressman at 702/450-7662, ext. 105, or e-mail jpressman@ConvExx.com.

Upcoming Deadlines:

September 9   Exhibit Space Design Notification (for all exhibits 400 NSF or more)
September 9   Hanging Sign Design Notification Order
September 9   Show Directory Advertising Materials Due
September 16   PR Company Contact Information
September 23   CompuSystems: International Exhibitor Registration (to receive badges in mail)
September 30   Booth Food Service (Advance Rate)–ARAMARK
September 30   Exhibitor-Appointed Contractor Application
September 30   Fabric Solutions–Freeman
September 30   Sponsorship Materials Due–Motor Media
September 30   Vehicle Detailing (Advance Rate)–ECA Ltd.
September 30   Student Program Application (Interns)
October 3   Lead Retrieval Rental (Advance Rate)–CompuSytems
October 7   Carpet and Cleaning Order (Advance Rate)–Freeman
October 7   Credit Card Authorization–Freeman
October 7   Cable Order (Advance Rate)–Smart City
October 7   Electrical Order (Advance Rate)–Freeman
October 7   Exhibit Accessories (Advance Rate)–Freeman
October 7   Exhibit Furnishings (Advance Rate)–Freeman
October 7   Feature Vehicle Display Application Information
October 7   Hanging Truss, Chain Hoist, Lighting and Stagehand Labor (Advance Rate)–Freeman
October 7   Labor, Installation and Dismantle–Freeman
October 7   Members Lounge Conference Room Reservation
October 7   Method of Payment–Freeman
October 7   New Products Entry (Advance Rate)
October 7   Project Vehicle Builders
October 7   Rental Exhibit Order (Advance Rate)–Freeman
October 7   Rigging Equipment Labor Order–Freeman
October 7   Booth Security Guard Service (Advance Rate)–COPS & Pro-Tect
October 7   Special Signs and Graphics (Advance Rate)–Freeman
October 7   Target Time Changes–Freeman
October 7   Telephone/Internet Order (Advance Rate)–Smart City
October 7   Third-Party Payment–Freeman
October 7   Utilities: Air/Water/Drain Order (Advance Rate)–Freeman
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